We improve ProcurementProcesses

As part of our cooperation, we propose activities aimed at optimizing purchasing processes

We improve Purchasing Processes

As part of our cooperation, we propose activities aimed at improving procurement processes

How can we help you?


We create purchasing strategies that fit the goals of the entire company.


We assess the possibility of achieving savings in individual purchasing categories.


We analyze purchasing processes



We examine the existing purchasing organization and help to improve it.


We are assessing the possibility of using more effective purchasing tools.


As we come from a strategic consulting background, we have deep knowledge and experience in developing corporate strategies, especially in the area of ​​procurement.

We offer a structured approach, translating company goals (e.g. EBIT level, market position) into process, organization and sourcing guidelines.

We can also provide targeted support in specific strategic areas through:


• Development of the KPI purchasing system (goals depending on the role in the organization, motivation system, automated KPI tracking tools)


• Procurement transformation

Challenges we can help with:

• Assessment of the current procurement strategy

• Assessment of corporate strategy in terms of strategic goals and challenges to be implemented for the Procurement area

• Decomposition of the company's strategic goals (e.g. target level of EBIT, ROE, ROCE) and translation into the area/goals for Procurement

• Building a system of key performance measures (KPIs) for the Procurement area, developing target values ​​and paths

• Implementation of the KPI system in the organization (workshops on management by objectives, development of an IT tool for tracking the achieved values ​​for individual metrics, development of a system for reporting and managing metrics for the managerial staff

• Building a procurement strategy for corporations/holdings determined to implement central purchasing

• Detailed procurement strategy at the category level as part of purchasing centralization - possibility of extension to estimate savings, proposed organizational, process and tool changes


A two-step approach to streamline the use of tools and methods:

• Assessment of the possibility of using current tools in the process of achieving savings

• Rapid improvement in the usability of the tools used.

We have relevant experience in analyzing purchasing systems in relation to their attractiveness and effectiveness.

We have the best ready-to-use examples of tools and methods such as purchasing trees, RFI/RFP, purchasing spend analyzes and many others.

Challenges we can help with:

• Use of e-procurement tools - eRFX and electronic auctions

• Use of Ms Excel in purchasing

• Effective purchasing presentations

• Development of drafts/request for information/offer/price formats

• Requirements for the IT system supporting purchases

• Construction and implementation of a supplier database

• Supplier satisfaction survey

• Analytical support for negotiations

• Audit of potential/current suppliers


As a baseline analysis, we offer a 2-stage assessment of the purchasing tools used:

• Mapping key purchasing activities – indicating steps and participants.

• Indication of inefficiencies for which appropriate solutions are proposed.

Measuring the duration of key stages of the purchasing process; creating an internal benchmark to show areas and units operating below market standards.

Target processes - support in concept and implementation (including those that did not exist before) and shaping purchasing organizations through new processes and procedures).

Challenges we can help with:

• Process mapping

• Definition of target processes

• Preparation + implementation of an update/new purchasing procedure

• Ensuring the participation of purchases in the budgeting process

• Definition + implementation of purchasing controlling processes

• Measurement of purchasing process steps – definition and implementation of indicators

• Measurement of merchants' workload - number of procedures/requests


As part of support in this area, we usually first examine the existing purchasing organization, identifying the main causes of inefficiency based on the concept of the Leading Buyer/purchasing category managers. We can support the client in a difficult period of transformation in the organization by assuming responsibility for operational activities as part of Interim Management.

A wide range of training and coaching in all purchasing areas.

Organization of tailor-made training programs - CIPS Purchasing Academy.

Challenges we can help with

• Assessment of the purchasing organization

• Identification of purchasing units involved in/implementing the purchasing process

• Assessment of the potential of purchasing unit employees

• Definition of career path + requirements + development/training plan

• Division of the organization into operational/transactional and strategic functions

• Definition of the target purchasing structure/category division

• Definition of levels of the purchasing hierarchy – buyer, analyst, lead buyer, director, etc.

• Implementation of the function of Lead Buyer/purchasing category manager - definition of workshop + indication of best practices

• Organization of a tailor-made purchasing competence development program


We most often propose a two-step approach:

• Identify, measure and prioritize savings

• Permanent implementation of identified opportunities to optimize expenses in key categories

We have a wide database of industry benchmarks, reference examples and key success factors for procurement optimization projects.

Our advantage is our knowledge of various economic sectors, which allows us to quickly identify and realize savings potential.

Challenges we can help with:

• Purchase planning

• Linking the company's goals with purchases - translating into the result, e.g. operating profit (EBIT)

• Categorization of expenses

• Assessment of savings potential

• Identification of quick wins/categories for quick implementation

• Support in sourcing a selected category • Implementation of a sourcing program (several categories undergoing optimization)

• Preparation of negotiations in the selected category

• Participation in negotiations of a selected category

• Searching for alternative suppliers

• Optimization of contractual provisions

• TCO calculation

• Definica + SLA implementation. Development and implementation of alternative purchasing strategies - e.g. supplier fitness program/supplier development strategy

• Concept and implementation of the Low Cost Country Sourcing strategy

• Organization + implementation of Purchasing Groups

• Centralization of purchases in the Capital Group / within the organization

We have been introducing the best purchasing practices to the Polish market for over a dozen years

Best Value Procurement

Purchasing groups 

Energetic efficiency

DDMRP system

Contact us and receive an offer form!

Forms of cooperation

The most common, standard form of cooperation we offer. The projects we conduct are always implemented by a joint team composed of PROFITIA employees and clients, with a specific time and subject scope, and of course end with measurable effects for clients.

This is a specific type of cooperation. In certain cases, our consultants may, as part of temporary management, take over partial responsibility for the operational activities of the customer's purchasing area. This model is used, for example, by companies that, with the help of consultants, transform purchasing into a professional organization based on the Lead Merchant concept. An important feature of this model of cooperation is its transient nature - usually until a person is appointed to permanently occupy a given position.

We offer a wide range of training courses on all purchasing issues. Cooperation within training generally includes several days of dedicated workshops for buyers on the thematic groups most useful to them (e.g. purchasing analyses, building a supplier portfolio, negotiations) agreed with the management staff.

Dedicated support, usually for purchasing area managers. It may take the form of a single meeting lasting several hours or a series of meetings in order to provide knowledge about purchasing methodology, best market practices and specific managerial challenges.

Pay flexibility

Our ambition is to offer our clients professional consulting services, thanks to which they will be able to measurably improve the operation of the purchasing area in the company. We also want to be rewarded for specific results achieved with clients and we are happy to cooperate based on flexible forms of remuneration, such as "satisfaction bonus" or "result bonus"

A fixed project budget based on a fixed daily fee for the consultant. Application: Conceptual projects aimed at strategic change or operational change

Fixed rate plus a bonus for client satisfaction with the delivery of project results Application: Conceptual designs and implementation of changes in the client's organization, processes, tools and methods

Risk premium Fixed remuneration plus a % of savings achieved